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Madison

Office Manager

  • Posted 1d ago
  • On Site
  • Full Time, Fixed Term Contract
Location

Auckland

Salary

$75  -  $80 k/yr

Job Description

Our client is a highly regarded project management and design firm, known for delivering smart, tailored solutions. Their friendly, talented team is all about designing functional, sustainable workspaces that enhance efficiency. Collaboration is at the heart of what they do, and they need an Office Manager who can juggle multiple priorities while providing top-notch support to a busy Managing Director.

  • Auckland CBD | Full-time hours, office-based
  • Fixed-term contract (7 months) – Maternity cover starting early April 2025


About the Role:

As the go-to person for office operations, you’ll ensure everything runs smoothly while managing day-to-day admin and providing essential support to the MD. You’ll oversee meetings, coordinate office needs, liaise with vendors, and even get involved in furniture management and relocations.

Key tasks include:

  • Provide personal admin support to the MD, coordinate meetings, manage communications and assist with daily tasks
  • Manage office supplies, meeting room bookings, catering, and general office housekeeping. Organise team activities and maintain vendor contracts
  • Oversee employee onboarding, coordinate internal meetings, and support staff with IT or operational issues as needed
  • Maintain the company website and social media, organise project photography, create marketing materials, and handle advertising and mailouts
  • Manage invoicing, payments, reconciliations, pay runs, and liaise with external accounts teams. Monitor outstanding debts and handle supplier payments
  • Oversee furniture orders, installations, and client relocations, ensuring timely delivery. Assist with furniture audits and ongoing client needs


A little about you:

  • Demonstrated experience in Office Management
  • A can-do attitude with a high level of initiative
  • Well organised and able to anticipate the needs of others, prioritise workload, and meet deadlines
  • Strong administrative skills and proficiency in Microsoft Office 365 particularly Word, Excel, Outlook
  • Communication will be your strong point, hitting the right note to influence and inform your stakeholders, to take them on the journey with you
  • Highly organised, efficient, strong attention to detail and a positive collaborative attitude


If you’re seeking a role with variety, a fantastic work culture, and a great team, we’d love to hear from you! Apply today with your cover letter and CV.

Hard Skills Required

  • Administrative & Office Management Expertise
  • Financial & Accounting Support
  • Technology & Software Proficiency
  • Marketing & Social Media Management
  • Logistics & Coordination

Soft Skills Required

  • Communication
  • Time Management
  • Organization
  • Adaptability
  • Flexibility

Job Schedule

  • Shift Work
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