Our client is a leading commercial property advisory and management firm specialising in investment sales, leasing, valuation, project, property and asset management.
With a strong reputation for delivering exceptional service and strategic insights, the company works closely with investors, landlords, and tenants to maximise asset value and operational efficiency.
About the Role
We are seeking a skilled Senior Accounts Payable/Receivable Officer to join the finance team. This role is pivotal in ensuring financial accuracy and efficiency of property management operations. The successful candidate will be responsible for managing accounts payable, managing tenant invoicing, maintaining financial records, reconciling accounts, and supporting the broader accounting functions within the company. Our ideal candidate has previous experience working in finance related roles within the property industry.
Key Responsibilities:
- Accounts Payable Management:
- Process supplier invoices, coordinate approvals, and ensure timely payments to vendors, suppliers, and contractors.
- Reconcile supplier statements and resolve discrepancies.
- Prepare Monthly accounts payable reconciliations for all managed properties.
- Manage payment schedules and prepare supplier payment batches and owner payments.
- Support onboarding of new suppliers.
- Ensure compliance with company policies and industry regulations.
Tenant & Leasing Accounting:
- Prepare and send tenant invoices.
- Receipt rent payments and outgoings charges.
- Prepare monthly rental reconciliations and accounts receivable reconciliations.
- Liaise with property managers to ensure leasing transactions are accurately recorded.
- Assist with financial reporting related to leasing and asset management.
- Assist with the preparation of outgoings budgets and year-end wash-ups across all managed properties.
Bookkeeping & Financial Administration:
- Maintain accurate financial records, including general ledger entries, reconciliations, and reporting.
- Prepare monthly bank, credit card, and intercompany reconciliations.
- Assist in month-end and year-end closing processes.
- Assist in budget variance analysis and financial reporting for multiple property portfolios.
Tax & Compliance:
- Prepare and submit GST and other statutory filings as required.
- Assist with audits and financial reviews.
- Maintain compliance with accounting standards and property management regulations.
- Process Improvement & Support:
- Identify opportunities for process automation and efficiency.
- Support the finance team with ad hoc reporting and financial analysis.
Skills & Experience Required
- 5+ years of experience in accounts payable, bookkeeping, or property management accounting.
- Knowledge of commercial real estate/property accounting principles, lease structures, and financial reporting.
- Experience with property management software Re-Leased is highly preferred.
- Proficiency in Xero, or similar accounting systems.
- Strong reconciliation, problem-solving, and analytical skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Strong communication skills and ability to liaise with internal and external stakeholders.
- Knowledge of GST and other tax compliance requirements.
Why Join?
- Work with a dynamic and highly experienced property management team.
- Competitive salary package and fantastic in-house culture!
- A supportive work environment in a brand-new high-end office space, located in Parnell with parking and flexible/hybrid working.
- Exposure to high-profile commercial real estate portfolios.
If you are detail-oriented, organised, and an experienced property accounts professional with a passion for property management, we would love to hear from you!
APPLY NOW!
Jessica Miller, Senior Consultant at 84 Recruitment
027 560 9100 or jessica@84recruitment.co.nz
