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Madison

Office Administrator

  • Posted 1w ago
  • On Site
  • Full Time, Contract
Location

Auckland

Salary

$60  -  $80 k/yr

Job Description

We’re on the hunt for a bright, confident Office Administrator with a couple of years’ experience in a professional environment. This is a super varied role with loads of scope to learn, get involved, and make a real impact as the go-to person for all things office-related.

This is a 10-month contract, starting mid-May and based in the heart of Auckland’s CBD.

You’ll be the first point of contact for visitors and staff, helping to create a warm, professional welcome while juggling everything from meetings and supplies to marketing support and tech troubleshooting. No two days will look the same – and you’ll love it that way.

We’re looking for someone proactive, personable, and highly organised, with a forward-thinking approach and the ability to anticipate needs before they arise. You’ll be well-supported by a friendly, collaborative team, and play a key part in helping facilitate an exciting office relocation in September.

Some of the tasks you’ll be across:

  • Keeping reception, meeting rooms, kitchen, and shared areas looking sharp and running smoothly
  • Greeting visitors and managing reception duties – including phones (Teams), couriers, mail and deliveries
  • Managing office supplies, Parkable bookings, and liaising with building management
  • Overseeing pool car usage, servicing and cleanliness
  • Providing basic IT and AV support, escalating where needed
  • Editing proposals and internal documents in InDesign (for marketing and property teams)
  • Supporting functions such as invoicing, travel bookings, and Mastercard reconciliation
  • Helping with onboarding – welcome packs, office tours and access setup (SINE)
  • Coordinating contractors (cleaners, plant care, coffee machine servicing, etc.)


You’ll thrive in this role if:

  • You’re organised, adaptable, and quick on the uptake
  • You’ve got a warm, professional communication style
  • You’re confident using MS Office and open to picking up new tools
  • You’re proactive, detail-oriented, and comfortable juggling a variety of tasks
  • You enjoy being that dependable team member who keeps things running behind the scenes


Sound like you? We’d love to hear from you. This is a great opportunity to join a high-performing team in a global business, gain exposure across multiple functions, and truly own your role from day one.

Reference: BH-142575

Desired Soft Skills

  • Time Management
  • Attention to Detail
  • Communication
  • Proactive Problem-Solving
  • Confidentiality
  • Bookkeeping & Xero Proficiency
  • Microsoft Office Suite (Excel, Word, Outlook)
  • HR Administration
  • Office Management & Scheduling
  • Basic Marketing & Social Media Management

Job Schedule

  • Shift Work
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