We’re on the hunt for a bright, confident Office Administrator with a couple of years’ experience in a professional environment. This is a super varied role with loads of scope to learn, get involved, and make a real impact as the go-to person for all things office-related.

This is a 10-month contract, starting mid-May and based in the heart of Auckland’s CBD.

You’ll be the first point of contact for visitors and staff, helping to create a warm, professional welcome while juggling everything from meetings and supplies to marketing support and tech troubleshooting. No two days will look the same – and you’ll love it that way.

We’re looking for someone proactive, personable, and highly organised, with a forward-thinking approach and the ability to anticipate needs before they arise. You’ll be well-supported by a friendly, collaborative team, and play a key part in helping facilitate an exciting office relocation in September.

Some of the tasks you’ll be across:

• Keeping reception, meeting rooms, kitchen, and shared areas looking sharp and running smoothly
• Greeting visitors and managing reception duties – including phones (Teams), couriers, mail and deliveries
• Managing office supplies, Parkable bookings, and liaising with building management
• Overseeing pool car usage, servicing and cleanliness
• Providing basic IT and AV support, escalating where needed
• Editing proposals and internal documents in InDesign (for marketing and property teams)
• Supporting functions such as invoicing, travel bookings, and Mastercard reconciliation
• Helping with onboarding – welcome packs, office tours and access setup (SINE)
• Coordinating contractors (cleaners, plant care, coffee machine servicing, etc.)

You’ll thrive in this role if:

• You’re organised, adaptable, and quick on the uptake
• You’ve got a warm, professional communication style
• You’re confident using MS Office and open to picking up new tools
• You’re proactive, detail-oriented, and comfortable juggling a variety of tasks
• You enjoy being that dependable team member who keeps things running behind the scenes

Sound like you? We’d love to hear from you. This is a great opportunity to join a high-performing team in a global business, gain exposure across multiple functions, and truly own your role from day one.

Reference: BH-142575