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Kinetic Recruitment

Office Administrator

  • Posted 2w ago
  • On Site
  • Full Time
Location

Wellington

Salary

$60  -  $65 k/yr

Job Description

About the Company

Our client is seeking an experienced and detail-oriented Office Administrator to join their team. As a key member of their chartered accounting practice, you will play a vital role in task management, meeting deadlines, payroll processing, and overall office administration.

About the role

This is a permanent position with confirmed hours between 25–32 per week, with the possibility of full-time hours for the right candidate. You’ll need to be in their Dixon Street office from 9 AM – 12 PM, Monday to Friday, as this is their busiest period. Outside of these core hours, you’ll have flexibility in how you structure the rest of your workweek.

They’re looking for a focused, detail-oriented professional who can hit the ground running with the following key responsibilities:

  • Task & Workflow Management – Oversee workflow and deadlines to ensure seamless office operations.
  • Payroll Processing – Handle payroll efficiently and accurately.
  • Compliance & Reporting – File returns, maintain data integrity, and manage reports in Xero.
  • Database Maintenance – Keep client records and databases up to date.
  • Client Scheduling & Accounts Finalisation – Prepare and send scheduling and finalisation documents for annual accounts.
  • Front Office & Communications – Manage incoming calls, emails, filing systems, and general inquiries.
  • Team Support – Provide administrative support to the office manager, bookkeeping team, and wider business.


What you will bring

  • To be considered for this role, you’ll need at least 2–3 years of experience in an administrative role, ideally within a professional services environment. Payroll experience is preferred, and experience with workflow management and task tracking will be highly valued.
  • Familiarity with with Xero, XPM, and FuseWorks would be ideal, but this isn’t essential. You’ll need strong organisational skills, the ability to manage tasks and meet deadlines efficiently, and a keen eye for detail with proactive problem-solving skills.
  • Excellent written and verbal communication skills are a must, as well as the ability to work autonomously while juggling multiple priorities.


What's in it for you?

This is a great opportunity to join a respected organisation with a professional and collaborative work environment. They focus on precision, efficiency, and accountability. If you’re skilled in organisational management, enjoy working to deadlines, and have a keen eye for payroll accuracy, we’d love to see you apply and become a valued member of their team.

How to Apply

Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch on emmab@kinetic.co.nz / 022 302 2120.

Reference
62644

Desired Soft Skills

  • Attention to Detail
  • Analytical Thinking
  • Problem-Solving
  • Communication
  • Teamwork
  • Product Compliance Engineering Expertise
  • Electronic Systems Design
  • Implementation
  • Embedded Software Knowledge

Benefits and Perks

  • ❤
    Care and Appreciation
  • 🏎
    Competitive Salary

Job Schedule

  • Shift Work
  • Monday to Friday

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