Kia ora, Talofa lava, Kia Orana, Malo e lelei, Fakalofa lahi atu, Bula Vinaka and Namaste!
At ASB, we're all about doing what we can to help our customers get "One Step Ahead" by giving them the tools they need to manage their lives and plans for their families and future.
We currently have a rare opportunity to join our executive support team based at ASB North Wharf in Wynyard Quarter, Auckland. In this pivotal role you will provide executive support to our Chief Operating Officer and GM Fraud & Scams. This is an exciting role for a highly motivated EA with proven experience in a similarly challenging role.
Mo te tūranga | About the role:
This wide and varied role encompasses all aspects of EA and administration support at a senior level. Your ability to prioritise and meet deadlines will be second to none.
This is a fantastic opportunity to work with our executives and senior leaders, and gain exposure to working with a group of people who pride themselves on strong values and culture.
Your key responsibilities will include:
- Provide high-level administrative support to ASB's Chief Operating Officer and GM Fraud & Scams, optimising their time and priorities through effective calendar management and inbox management.
- Manage relationships with stakeholders and liaise to assess meeting appropriateness, ensuring effective communication and coordination.
- Facilitate the creation, editing, and distribution of important documents, including board papers, strategic plans, performance assessments, meeting agendas and minutes, and internal communications.
- Provide comprehensive administrative support including processing Business Visa transactions, booking travel and meeting rooms, liaising with external parties, organising workshops, and following up on actions.
- Proactively identify and recommend improvements for operational processes and work to resolve issues that may impede delivery of priority tasks.
Ngā mea kia whai angitū ahau? | What do I need to be successful?
- 10+ years in a PA role, with at least 3 years at an executive level.
- Exceptional organisational, administrative, and time management skills, with the ability to juggle multiple priorities and tasks effectively.
- Proven ability to handle sensitive information with the utmost discretion and confidentiality.
- Strong proficiency in standard MS Office applications and the ability to quickly adapt to new software and tools.
- Resilient under pressure, with the ability to manage urgency and work effectively in a fast-paced environment.
- Strong interpersonal and communication skills, with the ability to build relationships at all levels of the organisation.
- Experience in preparing presentations and reports for teams and Boards.
Te mahi ki ASB | Working for ASB
ASB is grounded in our values (caring, integrity, passion, courage and united). They guide our day-to-day interactions with our team, customers and community. They are what makes ASB - ASB.
We offer a flexible and supportive work environment as well as an open and inclusive culture; a place where we welcome and value your individuality, ideas and goals.
We also have a wide range of market leading benefits including health insurance, banking benefits, 5 days "you do you leave" and a $500 "your choice" benefit which is renewed annually. To find out more, click here.
If you are a highly organised, proactive, and customer-focused individual with a passion for executive support, we would love to hear from you!
Me pēhea te tono | How to apply?
For more information on responsibilities and requirements see the attached position description, please note that all applications must be received via our careers site online.
If this role sounds like it might be the one for you then please click "apply"… we'd love to hear from you!
Successful candidates will be required to undertake several pre-employment checks which will include but are not limited to; Police Check, Credit Check, AML Compliance, Verification of your qualifications and may include checks both here in New Zealand and overseas.
