Operations Assistant, New Zealand

Operations Assistant Jobs in New Zealand

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Bayleys Real Estate Limited

Full-time Receptionist & Administrator Real Estate

  • Posted 5d ago
  • On Site
  • Contract, Temp
Location

Warkworth

Job Description

Are you passionate about delivering exceptional customer service while managing a range of administrative tasks? Bayleys in the North is seeking a professional, friendly, and proactive Receptionist and Office Administrator to join our dynamic team at our Warkworth office. This is a fantastic opportunity for someone who enjoys being the first point of contact in a fast-paced real estate environment, while supporting a busy office in maintaining smooth operations.

As the Receptionist and Office Administrator, you will be the face of Bayleys Warkworth, responsible for managing front-of-house operations, providing top-tier support to our team, and ensuring the day-to-day office runs smoothly. Your tasks will include:

  • Front-of-House & Reception: Act as the first point of contact for clients and visitors, handling phone and reception inquiries with professionalism and warmth.
  • Administrative Support: Assist with general office administration, coordinate with regional teams, manage stock and supplies.
  • Auction & Event Coordination: Assist in-office auctions, plan office events, staff and client functions, and support sponsorship opportunities such as charity auctions.
  • Sales Support: Help with property listings, marketing uploads, sale documentation, and general sales cycle tasks including property advertisement reminders and listing renewals.
  • Special Projects & IT Support: Provide administrative support for various special projects and assist salespeople with tier-1 IT support as needed.


About You:

To succeed in this role, you will need:

  • Customer Service Excellence: A professional, approachable manner with strong communication skills. Prior experience in real estate would be preferred nut not essential.
  • Organisational Skills: Ability to juggle multiple tasks, prioritise effectively, and maintain a high level of attention to detail.
  • Tech Savvy: Comfortably using office software and systems, with the ability to assist with basic IT troubleshooting. Advanced Word, PowerPoint and Excel skills.
  • Team Player: Able to work well both independently and as part of a team, offering support where needed.
  • Discretion & Confidentiality: Demonstrating a high level of confidentiality and professionalism in all dealings.


This role is not for the faint-hearted as it will be busy, but we promise you'll never get bored, and we'll have some fun along the way. So, if you're looking to join a reputable brand, provide outstanding customer service, and grow your career in the real estate industry, then we’d love to hear from you!

Applicants for this position must have NZ residency or a valid NZ work visa.

Please email your CV and covering letter to hr@bayleysinthenorth.co.nz

Hard Skills Required

  • Administrative Support & Office Management
  • Marketing Coordination & Compliance
  • Microsoft Office & Windows Proficiency
  • Reception & Front Desk Operations
  • Database & Software Navigation

Soft Skills Required

  • Customer Service Excellence
  • Organizational Skills
  • Attention to Detail
  • Multitasking Ability
  • Professional Communication

Job Schedule

  • Shift Work

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