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Robert Walters

Executive Assistant

  • Posted 2w ago
  • On Site
  • Full Time
Location

Christchurch

Salary

$80  -  $90 k/yr

Job Description

Join a vibrant and growing Charitable Trust as an Executive Assistant and play a crucial role in supporting their fast-paced CEO! We're looking for a proactive professional who can juggle priorities, streamline operations, and embody the Trust's values. Dive into strategic diary management and bring your proven executive support experience, friendly professional communication skills and knack for relationship-building. Ready to make a meaningful impact? Apply now and be part of something extraordinary!

Join Our Team as an Executive Assistant!

Our client, a Charitable Trust is seeking an Executive Assistant with drive and an agile mindset to support the CEO. This important role requires a proactive and organized professional who can manage priorities, streamline activities, and ensure seamless operations that align with the Trust's values. Alongside the Executive Assistant responsibilities there is a requirement to act as Board Secretary, capturing the discussion points for 13-15 meetings annually.

Key Responsibilities:

  • To prioritise and manage diary appointments with a keen focus on what is important while allocating time effectively for administrative tasks.
  • Managing multiple activities simultaneously to achieve successful outcomes.
  • Anticipate potential issues and adjust workload to address roadblocks efficiently.
  • Interpersonal excellence and clear communication style.
  • Arrange cost-effective and efficient travel bookings.


Qualifications and Experience:

  • Experience working at an executive support role.
  • Extensive knowledge of administration systems and processes.
  • Excellent relationship management skills with the ability to develop trust and credibility at the executive level.
  • Strong communication, influencing, and interpersonal skills.
  • Expert proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, and Outlook.
  • HR coordination, administration and event management.


Competencies:

  • Build strong relationships with all stakeholders.
  • Showcase values which achieve the Trust’s goals.
  • Has excellent listening and communication skills; gains trust and support of others with honesty and integrity.
  • Contribute ideas and solutions; seek opportunities for growth.
  • Maintains efficiency, discipline, and accountability, balancing work demands with personal life.


If you are a highly organised professional with a passion for strategic support and community impact, we encourage you to apply and become a vital part of the Trust’s team. Your expertise and dedication will help them achieve their mission and enhance our community's well-being.

Apply Now to embark on a rewarding career journey.

Hard Skills Required

  • Diary Management Expertise
  • Technical Proficiency
  • Facilities Management
  • Stakeholder Engagement
  • Budget Awareness

Soft Skills Required

  • Discretion and Confidentiality
  • Time Management
  • Communication
  • Problem-Solving Ability
  • Adaptability

Job Schedule

  • Shift Work

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