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• Bring your exceptional administration skills to this fixed term role
• Enjoy flexibility and a positive work-life balance - work two days a week from home
• Ready to make a meaningful impact? Join us to shape a thriving Hutt City community

About the role
Join our dedicated Operations Support team at Hutt City Council as an Administration Coordinator. This full-time, 6-month fixed-term role, based at War Memorial Library in Lower Hutt, and working one day a week from Pelorus Trust Sports House, offers you the chance to make a real difference in our community. You'll be at the heart of our operations, providing essential business and operational coordination and administrative support, to ensure the successful delivery of services that benefit our communities.

What you'll do

• Administrative and operational support: Manage office operations, manage bookings for community halls, reception and facility coordination, documentation preparation, support staff events, support with internal communications, and community funding initiatives.
• Financial Administration: Raise and receipt purchase orders, ensuring timely and accurate payments, monitor adherence to procedures, and provide training as needed.
• Data and Reporting: Provide reporting and trend analysis on business activity, including usage of collections, facilities, programmes, revenue, and community engagement feedback.

About you
We're looking for a proactive, results-driven and adaptable individual with:

• Experience working in a fast-paced administration/office, customer service or IT environment, managing multiple priorities and concurrent deadlines.
• Proficiency in Microsoft Office (especially SharePoint and Excel) and familiarity with financial management software, ideally TechOne.
• Strong written and verbal communication skills, with a proven ability to use initiative, sound judgment, discretion, and maintain strict confidentiality.
• Demonstrated expertise in building and managing stakeholder relationships, both internally and externally.
• A current full driver's license.

What we offer

• Flexible working (work from home up to 2 days per week)
• 3% Kiwisaver on top of salary
• Discounted health insurance
• Free entry to all our pools and discounted gym membership
• Eco-design advice to make your home warmer, drier and healthier

About Us
At Hutt City Council our vision is to build a connected, resilient and inclusive city where all our people thrive - Kia noho mai tēnei tāone hei pou herenga waka, hei pou herenga kaupapa, hei wāhi whai hua ki hōna iwi.

It's never been a better time to join the team at Hutt City Council. We're committed to ensuring Te Awakairangi, our place, thrives - and we need exceptional people to help us achieve this.

Join Us Today!
If you're passionate about making a real difference in your community, we'd love to hear from you.
We're committed to providing a working environment that embraces, values and reflects the diversity of the community we serve. Tūhono mai. Come join us!
Applications close 11.59pm Sunday 27 April 2025

Please note we may review applications before the closing date and encourage you to apply as soon as possible. We reserve the right to withdraw the job advertisement at any time.