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Madison

Office Manager

  • Posted Today
  • On Site
  • Full Time
Location

Auckland

Job Description

Madison Recruitment are proud to be recruiting on behalf of our client for an experienced and proactive Office Manager to join a successful and growing business based in the Wairau Valley.

This is a pivotal role for a well-established, high-end service provider operating in a dynamic, hands-on industry. You’ll work closely with the Directors and wider team to ensure everything runs smoothly behind the scenes – from coordinating logistics to streamlining processes and supporting day-to-day operations.

What you’ll be doing:

  • Providing high-level executive support to the Directors – managing inboxes, calendars, travel, and meeting agendas
  • Coordinating team schedules and logistics, including service bookings and vehicle management
  • Overseeing office systems and procedures to ensure everything is running efficiently
  • Managing Xero Projects – setting up jobs, preparing quotes, tracking budgets, and handling client invoicing
  • General office management duties – from ordering supplies to supporting the wider team with admin needs


What we’re looking for:

  • Someone super organised, detail-oriented, and calm under pressure
  • A natural problem solver who enjoys creating structure and improving systems
  • Confident with numbers and experience using Xero would be a big bonus
  • A team player with great communication skills and a proactive, can-do attitude


Why you’ll love it:

  • Join a small, passionate team that truly values what you bring to the table
  • Plenty of variety in your day and the chance to make a real impact
  • Competitive salary and a collaborative, down-to-earth work culture
  • Based on-site in Wairau Valley, with some flexibility if needed


If you’re an organised, solutions-focused Office Manager who thrives in a fast-paced environment and loves keeping things running like clockwork, we’d love to hear from you!

Reference: BH-142611

Desired Soft Skills

  • Communication
  • Time Management
  • Organization
  • Adaptability
  • Flexibility
  • Proficiency in MS Office
  • Minute Taking and Documentation
  • Secretarial and Administrative Skills

Job Schedule

  • Shift Work
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