Department Coordinator, New Zealand

Department Coordinator Jobs in New Zealand

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KiwiRail

Executive Assistant to Chief Executive Officer

  • Posted 5d ago
  • On Site
  • Full Time
Location

Auckland

Job Description

  • Permanent, full time, office-based role in Auckland.
  • Provide comprehensive support to our Chief Executive.
  • Access to a wide range of staff benefits, including holiday homes, medical support, and discounted travel.


He kōrero mō mātou | About us:
KiwiRail is on an exciting journey to build stronger connections for a better New Zealand. This role offers a unique opportunity to work at the heart of a fast-paced organisation committed to shaping New Zealand’s transport future through sustainable rail solutions.

He whakamārama mo te tūranga mahi | About the role:
As an Executive Assistant, you will provide high level executive support to the Chief Executive. Within this role, you will need to ensure efficient and effective running of their daily activities. You will be a key point of contact, handling high-level communications and ensuring smooth office operations.

Key responsibilities include:

  • Manage the Chief Executive’s busy schedule through diary management and emails, allowing them to focus on high-level operations, market engagement and Board
  • Professional and proactive frontline service for all enquiries and communications to the Chief Executive.
  • Supporting stakeholder engagement and fostering strong relationships within KiwiRail and externally.
  • Managing confidential and urgent issues with professionalism and discretion.
  • Developing systems to streamline executive support and efficiently track progress.


Ngā pukenga e rapu nei mātou | What (skills) you will bring:
We’re looking for a proactive professional who excels in high-responsibility roles and values confidentiality, effective communication, and collaboration.

Ideal candidates will have:

  • 8-10+ years of Senior Executive Assistant support experience within a large corporate or government setting.
  • Willingness to go the extra mile by being available out of office hours.
  • Strong planning and organisation skills.
  • High level of integrity, including ability to treat confidential information appropriately.
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Experience with Diligent Board Books and SAP Programmes.
  • Excellent knowledge of board and committee processes .
  • Strong relationship management skills, with the ability to collaborate across teams and with external stakeholders


Nōu te rourou | What's in it for you:

  • Discounted Southern Cross health insurance for you and your family.
  • Professional development opportunities to help you grow and succeed.
  • Access to NZ Rail Staff Welfare Trust benefits, including holiday homes, medical support, and discounted travel.
  • Be part of a diverse and inclusive workplace dedicated to innovation, sustainability, and community impact.


Kua rite, kia rite | Ready to Make a Difference?
Rā aukati | Applications close: Monday 24 February 2025 unless filled sooner

Important Notice:
*Please Note, all successful candidates must undergo and pass a pre-employment medical and drug screen. Due to the nature of this role, we require successful candidates to hold a NZ residence or citizenship*

Hard Skills Required

  • Diary Management
  • Microsoft Office (Word, Excel, PowerPoint)
  • Board/Committee Processes
  • Stakeholder Engagement
  • SAP & Diligent Board Books

Soft Skills Required

  • Communication
  • Coordination
  • Time Management
  • Attention to Detail

Benefits and Perks

  • 🤱
    Extended Parental Leave
  • 🏘
    Work from Home
  • 🧕
    Inclusive Workspace
  • ❤
    Care and Appreciation
    EAP, Employee Assistance Programme, Study Grants, Travel Privileges on Great Journeys of New Zealand and InterIslander.
  • 🧠
    Mental Health Workshops
  • 💚
    Counselling Services
  • 📈
    Professional Development
  • 🛂
    Visa Sponsorship
  • 🎉
    Employee Discounts and Rewards
    The NZ Rail Staff Welfare Trust- The Trust offers reimbursement of medical expenses for members and their families, access to affordable holiday homes, and group discounts on additional insurances.
  • 🎖
    Long Service Rewards
  • 📣
    Referral Bonuses
  • 💻
    Company Supplied Technology
  • ⛑
    Uniform Provided
  • ⏰
    Flexible Work
  • Extended Annual Leave
  • Sick Leave
  • Wellbeing Support
  • Bereavement Leave

Job Schedule

  • Shift Work
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