Bay Venues …. Haven’t heard of us? Not to worry; I bet you have heard of some of the venues we own or operate – the iconic Mount Hot Pools, Baywave, or Mercury Baypark to name a few. As the kaitiaki of 24 facilities in Tauranga Moana, we proudly offer a range of activities and experiences intended to put a smile on the dial of our community.
Here at Bay Venues, we are all about ensuring we create memorable moments - and we do so intentionally through connection and fun with each other and our community. Our values of Manaakitanga (Service), Whakawhanaungatanga (Relationships), Kaitiakitanga (Caring) and He Toi Tangata (Excellence) are lived on the daily as we strive to enhance the wellbeing of the people we serve. It’s no small feat, but we know that when we facilitate connections and collaborate with others, great things will happen!
The primary purpose of this role is to ensure all aspects of the event planning journey are conducted in a smooth, efficient, and collaborative manner, while providing excellent event experiences, primarily at Mercury Baypark.
Our Event Planners work with clients to ensure the successful planning of events, by guiding them on finding the best solutions for their events as well as capturing the event requirements accurately and communicating both the clients’ requirements and expectations effectively to the wider teams.
This is a 14-month fixed term role to cover maternity leave.
Key Responsibilities:
- Liaise with and coordinate all logistical elements of event planning including catering, audio visual, key suppliers/contractors and ticketing.
- Monitor event financials including raising invoices, controlling expenditure, and following up payments.
- Collaborate with internal and external stakeholders to ensure compliance with health and safety legislation and other event and venue regulatory requirements e.g. resource consent, traffic management, liquor licensing.
- Deliver a consistent level of high quality, well organised, proactive, and supportive client experiences.
- Support other aspects of the event cycle, including sales and delivery, while working on a rostered basis – flexibility and some outside of “business hours” work is required.
About you:
- Minimum 5 years’ experience within a venue, conference facility, or events organisation.
- Experience working with Momentus (Ungerboeck).
- Knowledge and experience in event planning and delivery.
- Strong administrative skills and attention to detail.
- Genuine passion for events and the community.
We have put together a bunch of perks to support our culture of connection and fun. Ones that reinforce that we are part of the awesome leisure and events industry, and all the magic that comes along with that. Our benefits include:
- a gym membership to our ClubFit Gyms,
- access to our five aquatic facilities including BayWave and Mount Hot Pools,
- subsidised speedway passes and generous discounts on our programmes, services and merchandise,
- heavily subsidised coffee at our on-site cafes,
- access to a range of development opportunities through our Learning & Development programme
So why not join us? We have the right purpose to fuel meaningful careers, the right attitude to support work life balance, and the right leadership to foster an amazing culture. No matter your age and stage you may be, we are an inclusive bunch all driven by our vision of creating The Best Venues for the Bay. Come on – take the punt; you won’t regret it!
Applications close: Friday 31st January 2025
