We are a highly regarded, New Zealand owned technology company. We offer a creative and stimulating work environment and we value and respect inclusivity and diversity.

About this role | Mō tēnei tūranga mahi

We have an exciting opportunity for a highly organised and skilled Business Support Lead to join our team at our Auckland office. In this role, reporting directly to the CEO, you'll take the reins and fully embrace the autonomy that comes with it, delivering exceptional executive and administrative support to the CEO, board, and senior management team. With a down-to-earth approach and a focus on efficiency, you thrive as a collaborative team player, engaging comfortably with colleagues at all levels, and enjoy being an integral part of our broader team dynamic.

In this role, you will play a pivotal part in ensuring the seamless operation and upkeep of all Theta's offices on a daily basis. You’ll be leading a small team of administrative staff across various regions as they handle essential tasks such as travel arrangements, purchase orders, training, exam bookings, etc. Additionally, you will provide crucial support to the board and senior management team by organising weekly management meetings, capturing minutes, and coordinating necessary follow-up actions. Your responsibilities will also encompass setting up and orchestrating board meetings, managing catering, distributing monthly reports and documents, and taking minutes for these sessions.

You’ll play a key part in supporting our Health and Safety processes by monitoring and implementing them across the Theta offices. You’ll have the opportunity to chair the H&S Committee meetings and take minutes, ensuring everything runs smoothly. Additionally, you'll manage our Policy schedules and collaborate with management to review, add, and update policies as needed. We also look forward to your contributions in organising and supporting various initiatives and events, such as our End of year parties/celebrations, functions, office and social events, and special lunches to celebrate staff anniversaries. Plus, you’ll have the chance to take on ad hoc tasks as assigned by the CEO.

Due to the nature of this role, we expect 3 – 4 days working in the office.

Skills and experience | Ngā pūkenga me ngā wheako

• Business support background at both CEO and senior management level with proven experience supporting and liaising at board level is essential
• Extensive background in general office administration including finance
• Proven leadership experience in managing administration staff is essential
• Experience with Health and Safety processes is a bonus
• Experience in office and facilities management
• Exceptional communication skills, verbal and written
• Time management & organisational skills to manage shifting priorities
• Adaptable to change, uses initiative and can work independently
• Sound knowledge of Microsoft Office including Word and Excel

About us | Mō mātou

We have over 25 years of experience as a New Zealand-owned technology consultancy. We take pride in our multicultural and diverse team of 300+ skilled professionals. Our offices are in Auckland, Tauranga, Wellington, and Christchurch.

Working with clients in both the public and private sectors, we strive to deliver innovative solutions and enable smarter outcomes. Our company attracts some of the brightest minds in the industry, as we foster a culture of excellence and continuous learning.

Our values are:

• Our people are our greatest asset.
• We conduct business ethically.
• Invention, imagination and creativity are the foundation for growth.
• We work with positive energy, enjoyment, humour and work/life balance.
• Excellence is our passion and we deliver what we promise – or more!
• We strive to take a pragmatic approach to all of our activities
• We value and appreciate our natural environment and seek to play our part to maintain it

Benefits of working at Theta | Ngā hua ka puta i te mahi ki Theta

Theta offers a family friendly work environment with flexible work hours where practical; especially relevant for caregivers. We embrace gender equality and are committed to providing a supportive, diverse and inclusive work environment.

Theta is committed to giving back to the community and are avid supporters of Cure Kids. We compete in various adventure races and do many other things to raise money for Cure Kids. And we make time for the fun things in life!

We currently provide the following benefits to ensure your professional development and personal wellbeing:

• Professional growth and learning opportunities
• A competitive salary (commensurate with experience)
• Fully subsidised medical insurance for employees
• Heavily discounted medical insurance for immediate family of employees
• Enhanced parental leave payment – salary top-ups plus return-to-work incentive
• Volunteer days
• Internal Referral Incentive
• Staff Assistance Programme
• Annual Flu injections
• Sick leave from your first day on board
• Remote working options where practical and mutually agreed
• Daily fresh fruit basket, coffee machine, wide selection of teas and biscuits in all of our offices.
• We are also an accredited employer with INZ

Please note, successful applicants will be required to consent to a Ministry of Justice and a Credit check

We are only accepting applications from those already residing in NZ with the relevant visas

Apply now | Tono ināianei

Ready to take your career to the next level? We would love to hear from you!