We’re a friendly, informal, and collaborative team based in Ponsonby (with parking!). As a property investment and development business specializing in commercial property, we are looking for a detail-oriented and motivated Accounts Administrator to join us on a permanent part-time basis (approx. 16 hours per week), with the potential to increase hours as the business grows.

In this key role, you'll be responsible for maintaining accurate financial records and supporting our accounting processes. You’ll need to have strong communication skills and the ability to build lasting relationships with clients. Previous experience in the commercial property sector and familiarity with Re-Leased property software would be a huge plus.

As part of our small team, you'll be involved in a wide range of tasks, including lease renewals, rent reviews, budgeting, invoicing, and reconciliation. You'll also occasionally coordinate property maintenance and liaise with tenants, contractors, and real estate agents.

Key Responsibilities:

• General financial administration and ensuring accurate records of financial transactions (accounts payable and receivable)
• Reconciliation of bank statements and other financial accounts
• Monthly preparation of financial reports and statements
• Process payroll and ensure compliance with tax regulations
• Assist with budgeting, cash flow management, forecasting, and audit preparation
• Data entry, filing, and invoicing
• Maintain property and tenant information, including lease administration through Re-Leased
• Oversee tax compliance and liaise with our external tax agent
• Communicate with group lenders, ensure compliance with banking covenants, and assist with finance negotiations
• Manage monthly development drawdowns
• Provide financial reports and management updates to stakeholders

Skills and Experience:

• Proven experience in a bookkeeping or accounting role
• High attention to detail and numerical accuracy
• Proficiency in Xero and Excel; experience with Re-Leased is a bonus
• Strong understanding of financial regulations and tax compliance
• Excellent problem-solving and analytical skills
• Strong communication and interpersonal skills
• Self-motivated, organized, and able to manage multiple tasks efficiently
• Previous experience in property management, lease administration, or asset management is advantageous
• Familiarity with commercial, industrial, or retail leasing is a plus
• Ability to manage lease agreements, Opex reconciliations, and rent arrears

If this sounds like the perfect fit for you, we’d love to hear from you! Please submit your CV and a cover letter explaining why you're the right person for the role.