Senior Libraries Council Services Assistant Dash Arts, New Zealand

Senior Libraries Council Services Assistant Dash Arts Jobs in New Zealand

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Madison

Team Coordinator/Personal Assistant

  • Posted 2w ago
  • On Site
  • Full Time, Fixed Term Contract
Location

Auckland

Job Description

Kick off 2025 with a fresh challenge!

We’re on the lookout for a proactive and organised Team Coordinator to support a high-performing professional services team. If you thrive on variety, love being the go-to person, and are looking for your next opportunity – this could be the role for you.

This fixed-term contract starts mid-January and runs for 7 months, offering the perfect opportunity to make an impact in a dynamic environment. Also enjoy the rare perk of a half-day finish on a Friday with no reduction to your salary.

About the role:

As Team Coordinator, you’ll be at the heart of a busy, fast-paced team of 14. This role is all about keeping things moving smoothly and supporting senior leaders, clients, and internal stakeholders. Your key responsibilities will include:

  • Managing the diaries of two senior leaders to keep them one step ahead
  • Coordinating client onboarding, ensuring a seamless process from start to finish
  • Booking travel and accommodation to support the team’s movements
  • Preparing invoices, coding credit card expenses, and supporting fees week
  • Taking minutes during meetings and keeping key stakeholders aligned


What we’re looking for:

  • Experience in a professional services environment, ideally in legal or accounting, with exposure to billing and invoicing
  • A quick learner who picks up complex tasks and systems with ease
  • Strong organisational skills with a keen eye for detail and accuracy
  • Exceptional communication skills, both written and verbal
  • High proficiency with systems and the Microsoft Office suite, especially Excel


If you’re a self-starter who thrives in a support role and enjoys variety in your day, this could be the opportunity you’ve been waiting for. Hit the apply button now – this role won’t be around for long!

Please note, you must have the right to live and work in New Zealand and be currently based here to be considered for this position.

Hard Skills Required

  • Proficiency in Microsoft Office Suite
  • Billing and Invoicing Experience
  • Diary Management
  • Travel Coordination
  • Meeting Minutes and Reporting

Soft Skills Required

  • Organizational
  • Communication
  • Attention to Detail
  • Time Management
  • Adaptability

Job Schedule

  • Shift Work
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