Kōrero mō te tūranga - About the role
We are seeking an Executive Coordinator to join New Zealand Food Safety to support two directorates: Assurance and Food Science and Risk Assessment
You'll be providing executive, diary and management support for two of our Directors and you'll be an important connection between the Directors and wider business. You will also be an integral part of our broader New Zealand Food Safety Support team who work together to ensure that effective administrative and logistical services are delivered across NZFS.
As part of this role, you will:
- Manage the Directors' daily schedules in line with their work priorities.
- Facilitate the smooth running of the Director's office by providing general administrative and logistical support.
- Coordinate corporate service management activities by assisting with budget, personnel and IT processes.
- Work flexibly and collaboratively with other Executive Coordinators and the broader Support team to ensure that support for New Zealand Food Safety is delivered effectively.
- Identify any relevant system and process improvement opportunities within the Directorate and Branch.
Ngā Pūkenga me ngā Wheako – Skills and experience
This is busy and varied role where no two days are the same. The ideal candidate will be able to demonstrate strong interpersonal and communication skills, a solution focused approach, and a proven ability to establish effective relationships.
In this role, you will have the opportunity to showcase your collaboration and organisational skills to provide a high level of support to our business. This position would suit a Support Officer, Administrator or Coordinator looking to further their career. The team will support learning opportunities across the branch and wider business.
To be successful in this role, you will be able to demonstrate:
- Prioritisation, planning, and work management skills in a fast-paced environment – all based on understanding the key priorities of the business.
- Good knowledge and experience in improving and implementing administration and business support systems and processes.
- Strong communication and interpersonal skills to foster collaboration.
- Experience of implementing electronic and physical records management.
- Strong understanding of MS Office products, e.g., Word, Excel, PowerPoint.
This is a Wellington based role reporting to the Director, Assurance and Director, Food Science and Risk Assessment. You will work alongside four other Executive Coordinators and an Executive Assistant who support the other NZSF directorates and the Deputy Director-General respectively.
New Zealand Food Safety are committed to creating an environment that promotes teamwork and collaboration, to ensure that everyone is contributing to our success and achieving collective goals.
Kua rite koe mō tēnei mahi whaitake? - Are you ready to make a difference?
We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori.
We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua Ministry for Primary Industries a great place to work for all.
In your cover letter we'd like to know about you, your values; your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.
To view the position description and/or apply online, please click “APPLY FOR THIS JOB” or visit the MPI Careers Site. To apply, you must hold the right to work in New Zealand or be eligible to obtain it – click here to find out more about work visa eligibility and options.
Applications close at midnight on Tuesday 04th February 2025.
If you have any questions about the role, please email Luke.Farrell@mpi.govt.nz
