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Unit Director Assistant

  • Posted 3d ago
  • Hybrid
  • Full Time, Part Time
Location

Hamilton

Salary

Starting at $75 k/yr

Job Description

Company Description
The Infrastructure and Assets Group contributes to the liveability of Hamilton today and for generations to come. We’re here to provide safe, trusted infrastructure to our community and to look after the things that keep our city running. Our work is the backbone of our great river city, and we’re proud to deliver world-class infrastructure solutions for Hamilton

He angituutanga: The opportunity
Reporting to the Group Business Performance Manager you will be responsible for providing a high level of professional assistance and administration support to the Directors within the Infrastructure & Assets Group.

While the role requires you to deliver the usual dedicated support such as monitoring calendars, organising meetings, preparing agendas, taking minutes, managing email inboxes, assisting with task allocations, reporting, drafting memos, these roles are key to helping our directors and their teams with their day-to-day work life.

A challenging part of the role will be prioritisation, therefore we need experienced assistants who are technically strong, dynamic, and very proactive.

Being proactive in this role translates to looking ahead, you know what the week ahead looks like for the directors you are supporting, and you will be prepped ready for it. This will enable you to be flexible to shift to where the needs are within the group.

The role is part time working 25-30 hours per week so ideal for those who need to work around school hours or other commitments.

Qualifications
Oo puumanawa me oo wheako | Your skills and experience

  • 5+ years supporting and assisting senior management level roles.
  • 7+ years’ relevant business administration experience or similar, with emphasis on finance, quality, and improvement.
  • Advanced level of proficiency in Microsoft Office and confidence in other software tools.
  • Bachelor’s degree or equivalent business/administration qualification.
  • Ability to effectively prioritise tasks and meet deadlines.
  • Ability to proactively anticipate the needs of the business/managers being supported.
  • Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external).
  • Ability to operate independently, anticipate requirements, and monitor workload.
  • Advanced written communication and presentation skills.
  • Additional Information


He aha te wariu o te utu kaimahi? | What’s the salary?
Circa $75K dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer

  • Flexible by choice; an award-winning flexible working policy.
  • Opportunities for professional development.
  • Two Wellbeing days per year.
  • Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
  • Free annual health checks and flu vaccination.
  • Ability to purchase additional annual leave.
  • Eye testing/glasses cost reimbursement.
  • Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.


Me Tono Inaaianei!: Apply Now!
View the position description.
Click apply.
​Complete your application.
Please provide a Cover Letter telling us a bit about yourself. This will need to be combined into the same file as your CV.
Applications close on the: 09/03/2025
Note: We will be shortlisting as we receive applications.

Hard Skills Required

  • Stakeholder Management
  • MS Office
  • Business Administration

Soft Skills Required

  • Communication
  • Time Management
  • Coordination

Benefits and Perks

  • 🏘
    Work from Home
  • 🩺
    Health Insurance

Job Schedule

  • Shift Work
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