Bridget Williams Books (BWB) | Office Administrator
Full time, Fixed Term (12 months)
Te Whanganui-a-Tara/Wellington
- Come and work with a dynamic, leading independent book publisher
- Share a connection to our kaupapa / purpose and a passion for books
- Help ensure effective day-to-day operations, acting as a key contributor to the smooth operation of BWB’s office and sales functions.
About the business
Bridget Williams Books (BWB) is an award-winning New Zealand publisher. For over three decades, books published by Bridget Williams have contributed to critical scholarship in New Zealand; they have told our stories, and deepened our understanding of what it is to inhabit these islands. Today and into the future, we continue this proud tradition – doing what BWB has always done best: far-sighted and influential publishing, whatever the format.
Books from the past are joining present and future titles in a hybrid world of print and digital publishing. Taking this wonderful body of knowledge into a digital future opens new pathways to the people, places and histories that continue to shape modern New Zealand.
Our kaupapa / purpose
Publishing books about this place, its past, present and future, for the people of today and the generations to come.
About the role
As part of a small business and team, the Office Administrator will play a pivotal role in ensuring smooth day-to-day operations and creating a welcoming experience for our community of book lovers. This role encompasses a blend of administrative tasks and provides essential support across office administration, finance, sales support, digital publishing support, and website management. This role serves as an anchor for the team, maintaining order in financial documentation, ensuring timely communication and logistics for book sales, and coordinating office systems with a high level of professionalism and efficiency. As part of a small business and team, you will apply a problem-solving mindset, pivoting as needed to deliver on the varied aspects of this role.
We’re seeking a detail-oriented, proactive individual who shares our passion for books, and who thrives in a dynamic, collaborative atmosphere while ensuring integrity and professionalism in all interactions - keeping the BWB kaupapa at the core. Your passion for books and quality delivery as a team player will be critical as you support many areas of our business. This is an exciting time to be a part of a dedicated publishing enterprise publishing books about this place, its past, present and future, for the people of today and the generations to come.
Responsibilities include
- Office administration: Support the BWB team, demonstrating a ‘can do’ attitude, great customer service and strong attention to detail across a variety of general office duties.
- Finance and sales support: Support direct sales and order fulfilment, coordination with our external finance team and support on invoicing, sales and royalties tasks, and reporting.
- Systems administration: Effective and efficient system maintenance and organisation including database management, administering dispatches, website and digital content support.
- BWB Collections and website support: Administer subscriber accounts to the BWB Collections, support marketing for BWB Collections and website development support.
Qualifications and experience
- Ideally 3+ years office administration experience.
- Experience within the publishing industry, or within a bookshop or library setting, preferred but not essential.
- A general awareness of digital technologies relating to books and ebooks, including library or bookselling experience will be an asset.
- Demonstrated experience in using Xero / experience in providing finance support will be an asset.
- Demonstrated experience in providing sales support will be an asset.
- A shared connection to our kaupapa/purpose, and a passion for books.
- An understanding of what BWB does and who we are is essential.
- An awareness and interest in Māori experience and history is important.
- A proven team player; working with the team is critical for this role.
- Previous experience in a small business setting.
- Meticulous attention to detail and strong communication skills.
- Demonstrated ability in quality delivery, meeting deadlines and follow through.
How to apply
We welcome interested candidates to submit their CV and cover letter outlining their qualifications, experience and alignment with our mission and values. For any other queries regarding the role, or to request a copy of the Job Description, please email recruitment@peopleex.co
Applications close
5pm, Tuesday 10 December 2024 - but please note that we will be reviewing and interviewing candidates as applications come in, which may result in us making a decision before the closing date - so you are encouraged to apply early.
- All applicants will be required to provide proof of their eligibility to work in New Zealand.
- Pre-employment / background checks will be undertaken as part of this recruitment process.
Website link: https://www.bwb.co.nz/
