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Madison

Executive Assistant

  • Posted 3d ago
  • On Site
  • Full Time
Location

Wellington

Job Description

I’m working with a fantastic client, a small and impactful government ministry, to find an Executive Assistant for their Chief Executive. This is a critical role for the organisation, requiring someone professional, detail-oriented, and ready to make a real difference.

About the Organisation

This Ministry is small in size but big in heart and impact. They offer meaningful work, growth opportunities, and a fun, supportive culture. It’s a place where you’ll feel part of something special, working alongside passionate and talented colleagues.

The Role

This role supports the Chief Executive is deeply committed to the Ministry’s mission. They need an Executive Assistant they can trust to anticipate their needs, manage their time effectively, and maintain seamless operations. Building trust quickly will be key—they value professionalism, competence, and initiative.

Key Responsibilities

  • Provide high-level executive support, including diary management, correspondence, and meeting coordination.
  • Anticipate the Chief Executive’s needs and adapt quickly to her working style and preferences.
  • Build strong relationships with key stakeholders, such as the Minister’s office and senior leadership.
  • Ensure accuracy, discretion, and exceptional attention to detail in all tasks.


Who We’re Looking For

The ideal candidate will have:

  • Proven experience in a senior Executive Assistant role.
  • Exceptional attention to detail and the ability to take initiative.
  • Strong interpersonal skills and the confidence to interact with senior leaders and stakeholders.
  • An interest in the organisation’s mission and the ability to start in the New Year (or earlier if available).


What’s on Offer?

  • Permanent Opportunity: This is a permanent role.
  • Impactful Work: Be part of an organisation making a real difference.
  • Supportive Culture: Join a team that values collaboration, learning, and fun.


How to Apply

If you’re a professional, detail-oriented EA who thrives on anticipating needs and making an impact, I’d love to hear from you. This is a rare opportunity to work with a dedicated Chief Executive in an organisation that’s truly making a difference.

Apply today or get in touch with me for more information!

Hard Skills Required

  • Diary and Calendar Management
  • Office Software Proficiency
  • Event and Meeting Coordination
  • Attention to Detail
  • Stakeholder Management

Soft Skills Required

  • Communication
  • Discretion
  • Confidentiality
  • Initiative
  • Adaptability

Job Schedule

  • Monday to Friday
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