This is an exciting opportunity to join the dynamic team at Bayleys Building Consultancy as a full-time Administrative Assistant based in our Auckland CBD office. As part of our growing Building Consultancy division, you will play a vital role in supporting our team of experts to deliver exceptional service to our valued clients.
What you'll be doing
Providing comprehensive administrative support to the Managing Director and Building Consultancy team, including diary management, travel coordination, and document preparation
Overseeing smooth running of the team using our Workflow systems
Preparation of invoices and overseeing accounts payable and receivable
Assisting with the organisation and execution of client meetings, presentations, and events
Maintaining accurate records and filing systems to ensure efficient document management
Handling emails, correspondence, and providing exceptional customer service
Supporting the team with ad-hoc tasks and projects as required
What we're looking for
Proven experience as an Administrative Assistant or in a similar role, ideally within a professional services or consultancy environment
Excellent organisational and time management skills, with the ability to prioritise tasks and work effectively under pressure
Strong communication and interpersonal skills, with the confidence to liaise with clients and stakeholders at all levels
Proficient in Microsoft Office suite, with the ability to learn new software and systems quickly
Proficient in Xero
Experience with Workflow management software
A keen eye for detail and a proactive, problem-solving approach to your work
Exceptional customer service skills and a genuine desire to contribute to the success of the team
What we offer
At Bayleys Building Consultancy, we are committed to providing a supportive and inclusive work environment that fosters professional growth and development. You will enjoy a competitive salary, a range of employee benefits, and the opportunity to work alongside a talented and passionate team of experts. We encourage work-life balance and offer flexible working arrangements to support your personal and professional goals.
About us
Bayleys Building Consultancy is a leading provider of comprehensive building consultancy services, with a strong presence across New Zealand. Our team of highly skilled professionals deliver innovative solutions to a diverse range of clients, from commercial property owners to government agencies. With a reputation for excellence and a deep commitment to client satisfaction, we are proud to be at the forefront of our industry.
If you are ready to take the next step in your career and join a dynamic and forward-thinking organisation, we encourage you to apply now.
