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Robert Walters

Executive Assistant

  • Posted yesterday
  • On Site
  • Temp
Location

Auckland

Job Description

This role offers the opportunity to provide high-level executive administrative support to the General Manager and Executive Team for a 12-month fixed term contract. The successful candidate will represent the company professionally and positively to all internal and external stakeholders.

What you'll do:

As an Executive Assistant, you will play a crucial role in ensuring smooth operations within the organisation. Your responsibilities will include extensive diary management for the Executive Team, coordinating and administering meetings, liaising with external stakeholders, supporting the Head of Finance with administrative tasks, and coordinating facilities management. You will be expected to handle confidential matters with discretion and respect while maintaining a professional representation of the company.

  • Provide high-level executive administrative support to the General Manager and Executive Team members.
  • Manage extensive diary for the Executive Team including scheduling meetings, managing diary conflicts, and utilising technology efficiently.
  • Liaise with external clients, suppliers, consultants, and overseas stakeholders.
  • Coordinate facilities management for Head Office.


What you bring:

The ideal candidate for this Executive Assistant position brings significant experience in executive level roles within large organisations. Your experience in diary management within a global organisation will be invaluable in this role. You possess good IT literacy skills and can troubleshoot technical problems effectively. Your strong decision-making abilities coupled with your understanding of budgets make you an ideal fit for this role. Lastly, your excellent organisational skills enable you to multitask effectively.

  • Proven experience in EA/executive level roles in large organisations.
  • Ability to handle confidential, complex and sensitive matters with discretion.
  • Experience of diary management within a large organisation.
  • Good IT literacy and ability to troubleshoot technical problems.
  • Excellent organisational skills with ability to multi-task.


What sets this company apart:

Our client is committed to creating a better tomorrow through innovation and passion. They are recognised as a Global Top Employer with over 53,000 employees across more than 180 markets. Their brands are sold in over 200 markets worldwide. They are also recognised as a diversity leader by the Financial Times and International Women’s Day Best Practice winner.

What's next:

Ready to be part of this exciting journey? Apply now!

Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence within this timeframe please do not hesitate to contact Eden Crenfeldt-Smith on +64 9 374 7300

Hard Skills Required

  • Diary Management Expertise
  • Technical Proficiency
  • Facilities Management
  • Stakeholder Engagement
  • Budget Awareness

Soft Skills Required

  • Discretion and Confidentiality
  • Time Management
  • Communication
  • Problem-Solving Ability
  • Adaptability

Job Schedule

  • Shift Work

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