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Madison

Personal and Executive Assistant

  • Posted 2d ago
  • On Site
  • Full Time
Location

Christchurch

Job Description

At Madison Recruitment, we pride ourselves on delivering exceptional service and support to our clients. Madison is New Zealand’s largest recruitment agency. We have several offices located throughout the North and South Islands which means we have built relationships with a number of national and international businesses. We specialise in Business Support and are experts in recruiting for temporary, fixed term and permanent roles.

We are currently seeking skilled and experienced Personal Assistants and Executive Assistants. We’d love to hear from those with plenty of drive and personality who are looking to move their career in an upwards direction, as well as EA’s who have proven experience supporting senior management.

Day today responsibilities:

  • Diary management
  • Email management – identifying key issues to bring to your manager’s attention
  • Preparing documentation – ensuring your manager is well informed and equipped with the appropriate information prior to meetings
  • Travel and accommodation booking
  • Meeting coordination - booking meeting rooms or off-site venues, catering, equipment, sending calendar invites
  • Processing invoices and expenses
  • General office administration tasks – ordering stationery, filing and scanning documents, making presentations


About you:

  • Relevant experience in a Personal Assistant or Executive Assistant role
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Exceptional organisation and multitasking skills
  • Strong written and verbal communication
  • High level of discretion and confidentiality
  • Ability to work independently and as part of a team
  • Attention to detail and strong problem-solving skills



How to apply:

Does this sound like you? Apply today!
Applications will be reviewed as they are received, so apply quickly.
For any queries, please email Hannah at hannah.williams@madison.co.nz

Reference: 142229

Hard Skills Required

  • Diary and Calendar Management
  • Office Software Proficiency
  • Event and Meeting Coordination
  • Attention to Detail
  • Stakeholder Management

Soft Skills Required

  • Communication
  • Discretion
  • Confidentiality
  • Initiative
  • Adaptability
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