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Madison

Department Coordinator

  • Posted 6d ago
  • On Site
  • Full Time
Location

Wellington

Salary

$70  -  $78 k/yr

Job Description

Are you a proactive and detail-oriented professional looking to support high-performing teams in a dynamic environment? This is an exciting opportunity for an experienced Department Coordinator to join a forward-thinking organisation that plays a vital role in New Zealand’s economic wellbeing.

About the Role

As a Department Coordinator, you’ll provide critical support to two directorates focused on information, data, and analytics. In this role, you’ll be at the heart of the team’s operations, handling everything from diary and travel management to coordinating meetings and events. Your organisational skills and proactive approach will ensure the smooth running of day-to-day activities and the delivery of outstanding outcomes.

Key Responsibilities

  • Managing diaries and communications for senior leaders.
  • Organising meetings, events, and conferences, including venues, catering, and logistics.
  • Handling domestic and international travel arrangements.
  • Maintaining filing systems, databases, and other documentation.
  • Coordinating onboarding processes for new team members.
  • Monitoring budgets and processing invoices and reconciliations.
  • Collaborating with other coordinators to improve office management systems.


About You

We’re looking for someone with:

  • Proven experience in a team administration, PA, or office management role.
  • Exceptional organisational skills and the ability to manage multiple priorities.
  • Strong communication and relationship-building abilities.
  • Proficiency in Microsoft Office and a keen eye for detail.
  • A proactive mindset, flexibility, and discretion when handling sensitive information.


What’s in it for You?

This is a chance to work in a role where your contributions will make a real difference. You’ll join a collaborative and innovative team, working in a professional environment that values inclusivity, continuous improvement, and excellence.

Interested?

If this sounds like the right opportunity for you, I’d love to hear from you. Please reach out for more information or apply now to take the next step in your career.

Hard Skills Required

  • Document and System Management
  • Proficiency in Microsoft Office
  • Budget and Financial Administration
  • Event Coordination
  • Diary and Travel Management

Soft Skills Required

  • Exceptional Organizational Skills
  • Strong Communication
  • Relationship-Building
  • Proactive and Problem-Solving Mindset
  • Attention to Detail

Job Schedule

  • Shift Work
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