Our client is seeking a dedicated and experienced Private Secretary to join their team in Wellington. This role offers the opportunity to work within a dynamic environment, providing a wide range of support services to the Minister and Ministerial Office. The successful candidate will be part of an organisation that is committed to serving and connecting people, communities, and Government. This is a temporary position through until mid August 2025.
As a Private Secretary, your role will be pivotal in ensuring smooth operations within the Minister's office. You will be responsible for managing a variety of tasks ranging from reception duties to administrative responsibilities. Your excellent organisational skills will be utilised in managing the Minister's diary, arranging meetings, travel bookings, international travel planning, preparation, accommodation, house roster replacements and leave applications. Your strong communication skills will come into play as you draft correspondence for the Minister and other staff members. You will also manage the office email inbox and track ministerial requests. Your ability to identify improvements in office processes will be highly valued. In addition to these responsibilities, you will also arrange ministerial functions, process invitations, maintain the cleanliness of the minister's suite, and provide media or advisory support as needed.
- Greet and receive visitors, answer telephones and provide reception services using initiative and experience.
- Liaise with Senior Private Secretary to assist with the Minister’s diary.
- Provide word processing services for the Minister and staff.
- Draft general correspondence for the Minister and other Ministerial staff as required.
- Manage the Ministerial Office email inbox and tracking system for Ministerial and Official information requests.
- Identify improvements in office processes and implement them.
- Maintain housekeeping of Minister’s suite.
What you bring:
As a Private Secretary (Administration), you bring a wealth of experience in providing efficient administration, secretarial, and reception services. Your proficiency in Microsoft programmes coupled with your ability to quickly learn new software programmes sets you apart. You have a history of achievement in providing support to a team and your effective planning and coordination skills enable you to meet tight deadlines and adapt to changing priorities. Your strong attention to detail, well-developed relationship management skills, and ability to maintain confidentiality make you an ideal candidate for this role. You are a team player who can work collaboratively across teams.
- Effective planning and coordination skills with the ability to meet tight deadlines.
- Strong attention to detail with an ability to take responsibility for completing tasks set.
- Well-developed relationship management and interpersonal skills.
- Proven ability to maintain confidentiality and use discretion.
- Ability to work well as a team player and collaboratively across teams.
- Proficiency with Microsoft programmes with the ability to pick up new software programmes.
Ready to make a significant impact? Apply now!
Please note you must be available immediately, based in Wellington and be a New Zealand Citizen or Resident to be suitable for this role.
Apply today by clicking on the link or emailing your resume to Allie.Poland@RobertWalters.co.nz
Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence within this timeframe please do not hesitate to contact Allie Poland on 04 471 9700.
