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Madison

Office Manager

  • Posted 3d ago
  • On Site
  • Full Time
Location

Auckland

Job Description

The Company:

Our client is a global leader in industrial property and digital infrastructure, known for developing and managing high-quality, sustainable spaces that support the digital economy and are the largest listed real estate entity on the NZX. They have a strong reputation, with a substantial portfolio of strategically located warehouse and logistics properties across Auckland.

The Role:

This is a engaging and varied position that plays a key role in the smooth running of the Auckland office. As the first point of contact for visitors and staff alike, you’ll be responsible for managing the front-of-house experience, supporting day-to-day office operations, and providing hands-on assistance across corporate support, IT, marketing, and health and safety. You’ll bring a proactive approach, a high level of professionalism, and enjoy being the go-to person in a busy, high-performing environment.

We are seeking a proactive and personable Office Manager for a 10-month maternity contract, commencing mid-May 2025. This role is ideal for a highly organised individual with a forward-thinking approach and a natural ability to anticipate needs while providing exceptional support. The successful candidate will play a key role in facilitating an exciting office relocation in September. We welcome applications from candidates with long-term visas.

Some of the duties you’ll be involved in include:

  • Maintain the presentation and functionality of the reception, meeting rooms, kitchen, and common area
  • Greet visitors professionally and manage reception duties including phones, couriers, mail, and supplies
  • Coordinate office supplies, manage Parkable and liaise with building management on office-related issues
  • Oversee pool car bookings, servicing, and cleanliness
  • Provide basic IT support for meeting room AV and mobile phones, escalating as needed
  • Assist with editing proposals and internal documents in InDesign for marketing and property teams
  • Support corporate functions including Mastercard reconciliation, invoicing, and travel bookings
  • Manage onboarding tasks such as welcome packs, office tours, and SINE access
  • Liaise with and coordinate contractors such as cleaners, coffee machine technicians, and plant care providers


We are looking for:

  • Strong organisational and planning abilities
  • Excellent communication and interpersonal skills
  • Ability to follow processes and meet expectations
  • Proactive approach to problem-solving and decision-making
  • Strong written and verbal communication
  • Ability to work well under pressure
  • Excellent Microsoft Office skills – Word/Excel/PowerPoint


If you’re ready to take the next step in your career with a thriving and successful company, apply now by submitting your cover letter and resume!

Reference: BH-142364

Desired Soft Skills

  • Communication
  • Time Management
  • Organization
  • Adaptability
  • Flexibility
  • Proficiency in MS Office
  • Minute Taking and Documentation
  • Secretarial and Administrative Skills

Job Schedule

  • Shift Work
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