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Madison

Office Administrator

  • Posted 5d ago
  • On Site
  • Full Time
Location

Auckland

Job Description

We’re on the lookout for an experienced and organised administrator to join a small, tight-knit team based in the CBD. This role sits at the heart of the business – it’s a hands-on, varied position that will see you keeping everything running smoothly behind the scenes. If you enjoy being the go-to person and have a knack for juggling competing priorities, this could be your next move.

You’ll be supporting two busy Directors with a mix of classic office admin, bookkeeping, scheduling, and HR coordination – along with some light marketing tasks. While there’s a creative element to the role, we’re really looking for someone who thrives on structure, process, and keeping things humming in the background.

Day-to-day you’ll be responsible for:

  • Managing office operations – ordering supplies, coordinating schedules, and looking after facilities
  • Handling bookkeeping, trust accounting, invoicing, expense claims and maintaining Xero records
  • Coordinating meetings, travel, events, and providing general admin support to the Directors
  • Assisting with HR tasks including onboarding, contracts, and payroll
  • Taking care of day-to-day comms – email, phone and general enquiries
  • Supporting light marketing activity (think: social posts, newsletters, and marketing collateral)


We’re after someone who:

  • Has solid admin experience – bonus points if you’ve worked in the property space
  • Is confident using the MS Office suite and ideally Xero
  • Has a head for numbers and excellent attention to detail
  • Communicates clearly and comfortably with people at all levels
  • Is proactive, flexible, and enjoys variety in their workday


This is a great opportunity for someone who loves being the steady hand in a fast-paced environment. If that sounds like you, we’d love to hear from you.

Reference: BH-142401

Desired Soft Skills

  • Time Management
  • Attention to Detail
  • Communication
  • Proactive Problem-Solving
  • Confidentiality
  • Bookkeeping & Xero Proficiency
  • Microsoft Office Suite (Excel, Word, Outlook)
  • HR Administration
  • Office Management & Scheduling
  • Basic Marketing & Social Media Management

Job Schedule

  • Shift Work
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