Trades Administrator

Job Description Summary

You will be responsible for providing administrative support to the Dunedin trades division.

Job Description

He aha te mea nui o te ao. He tāngata, he tāngata, he tāngata

What is the most important thing in the world? It is people, it is people, it is people.

With a reputation for excellence in providing service and support to our customers, Cushman & Wakefield is a market leader in Facility Management and Facilities Service delivery. We have a genuine commitment to continually strengthen client relationships and raise the bar in terms of customer service and delivery outcomes.

About the role:

We are currently seeking a Trades Administrator to join our Dunedin branch team. Reporting to the South Island Branch Manager, this role will provide administrative support to the Dunedin trades division. Your responsibilities will include:

• Technician/Subcontractor Coordination: Allocate work to technicians and subcontractors for reactive, planned, and project tasks.
• Work Management: Oversee PPM, reactive, and project works to final invoice for the South Island Region.
• Admin Support: Provide administrative support for projects and minor works, including raising POs.
• Timesheet Management: Process daily timesheets and leave forms for Dunedin-based trade staff.
• PPE Management: Maintain PPE stock levels, allocate to technicians, and keep records.
• Compliance Training: Book mandatory training, coordinate attendance, and maintain records.
• Financial Management: Process receipts, time, and materials; populate and manage draft invoices; approve invoices and resolve work-in-progress queries.
• General Branch Administration: Maintain office supplies, manage mail and couriers, schedule and record toolbox and other meetings, and perform general administrative duties as required. Some after-hours work may be required due to the 24/7 nature of the trades business.

About you:

• A minimum of five years’ administration experience, ideally within a Trades or FM/Property environment.
• Ability to manage multiple tasks and work to tight deadlines.
• Team player.
• Excellent communication skills.
• Working knowledge of JDE or a similar financial package is essential.
• Proficient in MS Office – Word and Excel.

Why join Cushman & Wakefield?

• Being part of a growing global company.
• A promote-from-within culture with opportunities to develop and grow.
• A supportive and flexible environment.
• Commitment to providing work-life balance in an inclusive, rewarding environment.
• Focus on technology and autonomy to help achieve career ambitions.
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions.

We focus on career progression and foster a promotion-from-within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional, and technical capabilities, and we reward with a comprehensive employee benefits program.

Candidates must be eligible to work in New Zealand to apply.

Only shortlisted candidates will be contacted.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.