About the role

This is an exciting opportunity to join the dynamic team at Bayleys Building Consultancy as a full-time Administrative Assistant based in our Auckland CBD office. As part of our growing Building Consultancy division, you will play a vital role in supporting our team of experts to deliver exceptional service to our valued clients.

What you'll be doing

• Providing comprehensive administrative support to the Managing Director and Building Consultancy team, including diary management, travel coordination, and document preparation
• Overseeing smooth running of the team using our Workflow systems
• Preparation of invoices and overseeing accounts payable and receivable
• Assisting with the organisation and execution of client meetings, presentations, and events
• Maintaining accurate records and filing systems to ensure efficient document management
• Handling emails, correspondence, and providing exceptional customer service
• Supporting the team with ad-hoc tasks and projects as required

What we're looking for

• Proven experience as an Administrative Assistant or in a similar role, ideally within a professional services or consultancy environment
• Excellent organisational and time management skills, with the ability to prioritise tasks and work effectively under pressure
• Strong communication and interpersonal skills, with the confidence to liaise with clients and stakeholders at all levels
• Proficient in Microsoft Office suite, with the ability to learn new software and systems quickly
• Proficient in Xero
• Experience with Workflow management software
• A keen eye for detail and a proactive, problem-solving approach to your work
• Exceptional customer service skills and a genuine desire to contribute to the success of the team

What we offer

At Bayleys Building Consultancy, we are committed to providing a supportive and inclusive work environment that fosters professional growth and development. You will enjoy a competitive salary, a range of employee benefits, and the opportunity to work alongside a talented and passionate team of experts. We encourage work-life balance and offer flexible working arrangements to support your personal and professional goals.

About us

Bayleys Building Consultancy is a leading provider of comprehensive building consultancy services, with a strong presence across New Zealand. Our team of highly skilled professionals deliver innovative solutions to a diverse range of clients, from commercial property owners to government agencies. With a reputation for excellence and a deep commitment to client satisfaction, we are proud to be at the forefront of our industry.

If you are ready to take the next step in your career and join a dynamic and forward-thinking organisation, we encourage you to apply now.