About Metlink

Under the Metlink brand, Greater Wellington Regional Council supports the delivery of an interconnected public transport network via Transport Operators carrying over 140,000 Wellingtonians on bus, train, ferry and Total Mobility services every day. Given the pivotal commercial aspects of Metlink’s work, a new Commercial Partnerships team has been stood up.

With many of Greater Wellington’s public transport service contracts coming up for renewal, a new team within Commercial Partnerships has been established to lead the review, redesign, development, and tendering of these contracts. A major rolling multi-year programme is being established across all modes and encompassing many high-value contracts.

Above and beyond traditional procurement, the priority for this team is securing cost-effective outcomes that will best serve the needs of the region in the years to come.

About the Programme Coordinator – Kairuruku

We are seeking a highly experienced Programme Coordinator to help drive Wellington’s public transport landscape forward. This will be a fast-paced and dynamic environment, and the perfect opportunity for you to prove that you can thrive on a challenge!
Working within the broader Transport Services Procurement (TSP) Team, you will bring a can-do attitude and be able to confidently juggle competing priorities amidst ambiguity. As the ideal candidate you will have strong programme delivery experience, and be confident in crafting effective and accurate documentation, tracking and analysing financials and co-ordinating multiple meetings, deadlines and requests. Working on a multi-tranche programme with different requirements at different stages, you will be comfortable adapting on the fly and will be eager and willing to proactively assist wherever needed.

Day to Day Responsibilities

• Support the Programme Director with daily administration tasks including diary and inbox management and team leadership tasks, to facilitate the effective delivery of the programme.
• Tracking performance to budget, managing finances and helping to allocate project resources and ensuring good visibility of progress and risks.
• Creating schedules, project timelines and tracking deliverables.
• Assisting with the preparation of governance reports to stakeholders on progress as well as problems and solutions.
• Identifying and escalating risks and issues and maintaining the associated registers.
• Supporting meetings – organising invites, agendas, minutes, and meeting papers.
• Liaise with Commercial Co-ordinators in the Commercial Partnerships team to ensure integrated support and back-up when required.

Skills and Experience Required

• Strong experience in Programme Coordination, working across multiple complex projects.
• Proven ability to develop trust and credibility with peers, even when working under pressure.
• Ability to produce quality documents with care for accurate detail and within timeframes.
• Problem solving and analytical skills, with the ability to interpret and analyse data.
• Experience in tracking and managing budgets including raising purchase orders and processing invoices.
• Capability in Te ao Māori in line with Greater Wellington’s Māori Capability Framework.

What we offer:

• Work to suit your life and whānau with our flexible working policy.
• We’ll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression.
• Your wellbeing is our priority – we’ll provide medical and trauma insurance, support through our employee assistance programme or Manawa Ora providers, generous annual and sick leave, along with Tangihanga leave and support.
• We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work.
• Social clubs, staff networks and a friendly and inclusive culture.
• Great working environments across our beautiful region.

Come help treasure and grow our rohe together

• Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured.
• To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts, and helping this rohe and its people prosper.
• We are committed to Te Tiriti o Waitangi and support mana whenua as Kaitiaki. We’re also part of a collective movement alongside our community members whose hopes for the future of this region are just as high as your own.
• Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future.

How to apply:

Greater Wellington is proud to be a member of Diversity Works. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team.
We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you.

Click on the Apply link to view the job description and to apply for the role with a cover letter and CV. All applicants will be required to provide proof of their eligibility to work in New Zealand.

This recruitment is being managed by Madison on behalf of Greater Wellington. For further information, please contact Ben Stevenson on 04 460 0276

Applications close: 5.00pm, Date 1 April 2025

The remuneration for this position, inclusive of all benefits, is $69,911 to $ 104,867, with a midpoint of $87,389. Starting remuneration will depend on the skills and experience of the successful applicant.

Reference: 142317