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Office Administrator

  • Posted Today
  • On Site
  • Full Time
Location

Tauranga

Job Description

Immediate start available

Please Quote Reference Number 98932

  • Opportunity for an experienced Administrator
  • Thrive in this varied role at our front desk
  • Become a valued member of the Ultimate Coatings team


Ultimate Coatings Ltd has been servicing the Bay of Plenty since 1978.

We're currently looking for a self-motivated Office Administrator to join our team in Papamoa.

This position plays a critical role in the day to day running of a busy and successful team and you will be responsible for a variety of general administration duties, as well as ensuring the overall efficiency and smooth running of our office.

Duties include, but are not limited to:

  • Coordinating office activities and operations
  • Handling enquiries
  • Managing workflow of the jobs
  • Organising meetings, preparing agendas and taking minutes
  • Financial: accounts payable and receivable
  • Payroll and HR
  • Overseeing the maintenance of office facilities, and equipment.
  • Submitting reports and preparing proposals
  • General office management such as ordering stationary
  • Performing other relevant duties when needed


We are looking for someone who can hit the ground running so you will need to have proven office administration experience, as well as the ability to use initiative, work proactively and strive for excellence in all areas of work.

Essential skills and attributes include:

  • Excellent communication skills, written and verbal
  • Ability to manage work flow and meet deadlines
  • Excellent knowledge of MS Office and payroll
  • A flexible, proactive work ethic and the ability to multi task
  • An organised, methodical approach to your work with attention to detail
  • Accurate data entry skills
  • Honesty and reliability
  • A positive and helpful manner
  • A 'can-do' attitude


Knowledge of Xero, Fergus, SmartPayroll and/or Health & Safety would be advantageous.

This is a full time position working 40 hours per week, 7:30am - 4:30pm with additional hours when required. We do require someone who is able to commit to working those hours.

This is a great opportunity to utilise your skills in a role that will see you kept on your toes, working in a supportive team environment.

APPLY NOW through our online application form.

Please Quote Reference Number 98932

Hard Skills Required

  • Office Management
  • Accounts Payable/Receivable
  • Payroll
  • MS Office Proficiency
  • Data Entry

Soft Skills Required

  • Communication
  • Organization
  • Time Management
  • Proactivity
  • Problem-Solving

Benefits and Perks

  • ⏰
    Flexible Work
  • 🅿
    Free Parking
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